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Financial Manager - Port Elizabeth Private

1 month ago Jobs Offers Port Elizabeth  

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  • financial-manager-port-elizabeth-big-0
Salary: R --

Financial Management• Full accounting function for debtors/creditors, cashbook and inventory• Preparation of creditors reconciliations.• Oversee Petty cash and processing of petty cash journals• Month End Journals (Standard & Ad Hoc)• Preparation of monthly Balance sheet reconciliations• Produce and distribute all Management accounts and Monthly, quarterly and annual financial reports, to agreed time scales• Management of Balance Sheet, Income statement and cashflow• Produce detailed cashflow forecasts to form the basis for the working capital requests from the Gem Project programs• Produce financial reports detailing actual expenditure against forecast, to agreed timescales• Financial Reporting to all donors, members of the team and the Board or Directors• Preparation and ongoing review of Gem Project budgets with ALL departmental managers• Audit preparation – Schedules, Accruals, Liaison with auditors, managing audit process. Ensure that appropriate external audit arrangements are in place and manage the audit process.• Banking - Maintain sound relationship with our banking partner(s)• Manage all investment accounts• Manage all forex payments, requests and transfers• Loading and authorisation of all payments• Processing of all bank statements• Preparation, processing and payment of all salaries and wages

• Pastel Payroll Capturing, maintaining, processing and reporting• Preparation of all leave reports, annual accruals etc are all up to date• Calculation, submission and payment of all statutory returns• Submission of SARS EMP201 on a monthly basis via e-filing• Updating Ufiling system monthly• Submission of UI-19 on a monthly basis to Department of labour• Preparation and submission of Maternity/UIF/ Compensation Claims• Preparation and submission of annual assessment for Workmans Compensation• Annual/ Bi-annual EMP501 Reconciliations

• Maintain current standing with all mandated local tax and benefits registrations and requirements including submissions of payments and reports (SARS, PBO, NPO, NGO status)• BEE Certificate applications, verification and reporting• Manage all financial risk and develop early warning systems• Manage and supervise all procurement, ensuring alignment with policies and donor contracts• Monitor and manage Project expenditure and implement corrective action where expenditure exceeds or is not consistent with agreed budgets and/or donor requirements• Request the contractual payments from funding sources timeously• Establish, design, implement and educate staff (Managers) on effective financial management systems, controls and policies to ensure the sound management The Gem Project funds• Ensure that Managers are provided with the tools required for effective management of their departmental budgets, through weekly feedback meetings, revision of monthly expenses, sign off on ad hoc expenses, guidance on streamlining expenses• Weekly check in on all facilities, within the project, spot checks on financial systems, petty cash, assets and asset management• Stock/Inventory/Asset Management – ensure that a simple and effective system is in place to ensure the verification of all stock/inventory/assets. Specifically to eliminate loss• Knowledge of and ability to set up the statutory and regulatory registration of a Commercial/Business enterprise, as well as full financial management function thereof

HR Administration• Maintain employee HR files and conduct ongoing audits• Compile information to ensure statutory and legislative compliance• Manage and maintain performance management systems• Manage, maintain and report on matters pertaining to staff leave• Maternity benefit administration• Payroll – Manage, process and maintain all matters pertaining to payroll• Manage and maintain all attendance records and registers• Monthly reporting to all HOD’s regarding staff HR Administration• Produce monthly management reports using systems and hard copy information to support management and engagement activities such as attendance, labour turnover, starters and leavers, general HR statistics, Leave reports, departmental cost reports• Contracts management – ensure that all HOD’s are notified of expiring contracts are timeously renewed or terminated

Fundraising- Local Knowledge of Port Elizabeth and established network of contacts for possible fundraising and partnership opportunities.- Perform functions of financial administration and reporting to include, but not limited to, preparation and submission of grant applications and reports- Research fundraising opportunities and write grant applications to charitable trusts or statutory bodies- Build relationships with major donors or companies - Manage information and record the profile and fundraising activity of donors on a database- Devise and organise fundraising campaigns, events - Spot fundraising opportunities and raise awareness of the organisation’s work

QUALIFICATIONS, TRAINING AND EXPERIENCE REQUIRED:Essential: Accounting/Finance Degree or similar field A minimum of 5 years experience in Financial Management Knowledge of strategic and financial planning, including activity costing, benchmarking, donor fund tracking and KPI’s Experience in the preparation and finalisation of accounts in accordance with current South African regulations Proven senior level management experience in managing and leading a multi-disciplinary team  Sound understanding of the South African regulatory environment; Valid drivers’ licence and own vehicle essential; English language proficiency

Desirable: Knowledge of Internal Auditing Knowledge and understanding of International Not for Profit funding

Skills:  Highly numerate and able to analyse statistical information and interpret financial data to produce reports which can be understood by non-financial colleagues Excellent communication skills; both written and verbal Must demonstrate the ability to communicate and negotiate at a senior level Ability to maintain the highest level of honesty and professionalism when dealing with staff. Partners, project participants, funders and other organizations Computer Literate, fully conversant with the current uses of information technology in the workplace Pastel software knowledge Ability to work at both a detailed and strategic level Willingness to be actively involved in the day to day activities of the Gem Project Excellent team and resource mobilization skills; Excellent organizational skills

Please e-mail your Curriculum Vitae to [email protected]


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